Tag Archives: tutorial

Data Backup – Protect your patient data (& office accounts)

Data Backup with ChiroServer Tools & Removable Media

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Nightly Backup: At the end of day use ChiroServer Tools to backup your ChiroPulse (ChiropulseDBmaster) database. This is located on your Server or stand-alone PC. A multi-step redundant backup will protect your office against every type of possible data loss (i.e. hard-drive failure, sabatoge, flood, fire, theft, etc.) Continue reading

Scheduler – Tutorial, Overview, setup, using Slots, Vacations, Temporary hours, etc.

Enhanced Scheduler – Tutorial & Overview Walk through on the scheduler with pictures. .

Scheduler Tips – 10 tips for the Enhanced Scheduler

Scheduler – Enhanced Initial Setup ~ Refreshing from database level below 5.07 Instructions & walk through when Refreshing to the new ChiroPulse365 scheduler.

Scheduler – Enhanced using Slots, Vacations & temporary hours. Overview of the new scheduler featured in ChiroPulse365 database level 5.07 or higher

Scheduler – Enhanced finding open Slots Overview of the new scheduler & selecting & finding open slots

N.Y. Workers Comp C-4 & C-4.2 Forms

ChiroPulse365 now has Limited N.Y. Worker’s Comp C-4 Initial Report & C-4.2 Progress Report capability! This is featured in refresh 365.1.676 from April 8, 2009 or higher.  We will be improving C-4 support in the near future and allow non-NYWC users to utilize some of the tests & exams that will be tracked!

Prints on plain white paper to eliminates hassle!

Prints on plain white paper to eliminates hassle!

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Soap Notes: Point & Click Wizard Clinical Tips (part 2 of 2)

For an introduction & overview of the Point & Click Soap Wizard click here.

We have spoken to countless Chiropractors from clinics all over North America. One  recurring theme is that daily Soap Notes are a hassle. Some offices even store them in paper files. Ugh. Another theme – which is unspoken & not quite as universally accepted – is that Daily Soaps are not absolutely useful (when treating a few times weekly) but instead a necessary evil mandated by 3rd party payers. The theory goes that  insurers know the extra hassle of creating accurate, useful daily patient notes will slow reimbursement. Good thing for ChiroPulse365 or we’d have to consider calling in Scully & Mulder from retirement.  🙂

Luckily we can put all of that to rest because accurate daily patient notes are very simple to create in ChiroPulse365. Our clinical Team believes, as you do, that Daily Soap Notes benefit the patient, the doctor and your Chiropractic office.

Lets recap the four components of a Daily Soap Note:

  • Subjective portion is simply the patient explaining their chief complaints
  • Objective portion is the doctor clinically grading the patient (exams & more)
  • Assessment lets you, the doctor, quickly & accurately assess each chief complaint
  • Plan can be totally automated by using Careplan then making small tweaks as care progresses


Subjective – The Subjective portion is simply the patient’s grading their chief complaints. This allows you to document the patient’s problem(s) as they explain them to you the doctor.

Subjective: Location / Region
For the selected complaint, click on the location(s) and/or region to best explain the patient’s complaint. You can use any of the three boxes to better explain the chief complain as the patient explains it that day. For example the chief complaint of “neck pain” could be “bilateral” (location1) or “upper” (location1) “right” (location2).  The use of locations/regions are strictly optional & are not needed to make sensible notes.

Subjective: Location/Region of the selected complaint

Subjective: Location/Region of the selected complaint

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Document & File Management System Overview

ChiroPulse365 now features a fully indexed document file-management system that links any computer file to your patient database. You simply view/find the computer file (document, audio, video, picture, PDF, etc.) then tag it by patient, description, date, & keywords as well as optionally link it to a treating doctor, referring doctor, claim and/or lawyer. This lets you instantly retrieve, view, edit or print the linked file from any computer in your office or network running ChiroPulse365 – including wireless netbooks!

When working with any patient (for example from  Patient Finder Tab) you will see a list of documents – such as MRI results, blood tests, faxes, word processor files – that were linked to this patient. Thus keeping your patient files totally organized & always at your fingertips!

Here is walk-through for this powerful new feature & tool for your office.

You can use the file viewer to quickly view many types of audio, video & data files directly from ChiroPulse365. In this example you are viewing the PATIENT-DATA folder and the (blurred for privacy) & highlighted PDF file is visible.

The file viewer has two modes or ways to be used. One to Browse & Tag images and the second to View Patient Images (that were already tagged). Use the top button bar to switch between Browse mode & Patient Image mode. In both modes the left panel shows a list of files/documents which can quicky be viewed in the large left space. When a patient is selected in Scheduler or Patient Finder, the document viewer opens to View Patient Images mode so you can quickly see all patient documents.

The picture above shows Browse mode where the left panel has buttons to navigate to a network folder or mapped drive as well as the folder tree view below where you can navigate the selected folder/drive/share.

Don’t let computers confuse you! Think of your computer & it’s data storage area(s) as a large file cabinet. This storage cabinet can have several drawers, which in computer terms are drives. Within each drive (drawers) there can be several folders. Within each folder there are documents (ie. files). A computer document is called a data “file” since it is readable by anyone on the computer. Note that some computer files are programs or hidden as part of Windows. Document files can come in various formats, each identified by a 3 or 4 digit extension. For example .DOC is a word document, whereas .PDF is an acrobat portable document file, whereas .JPG is a graphical image file. All of these are files/documents. Documents can be multiple pages if stored in formats such as Word Processor or better yet Acrobat PDF format. Pictures  are considered one-page documents.

View all files & external viewer options

show all file types & external viewer options

Use the folder tree-view and network drive box to first find the folder where the computer file is stored that you want to tag & import. Then simply click the file in the list directly below (blurred for privacy in this example) to immediately view the document. While viewing the file you want to import press the Import Document button. This brings up the Image tagger window so that you can identify the document & link it to a patient, claim, treating doctor & more!

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